What software do specialty coffee roasters use?

Specialty coffee roasters typically run Cropster or Artisan for roast profile logging, Square for Restaurants or Toast for café POS, 7shifts for staff scheduling, and Shopify for direct-to-consumer e-commerce. The stack varies by size — single-bar cafés often consolidate on Square's free tier, while production roasters tend toward Cropster's full suite.

What is the best coffee roasting software?

Cropster is the most-used roasting software in specialty coffee, with around 3,000 roasteries on the platform globally. Artisan is the most popular free alternative — open source, Mac/Windows/Linux, with an active community. RoastLog is the leading US-focused alternative to Cropster. The right choice depends on volume, integration needs, and budget.

How much does Cropster cost?

Cropster pricing starts at around €89/user/month for the roastery platform, scaling with feature add-ons (Cropster Lab for cupping, Cropster Origin for traceability) and roastery size. No free tier. Custom quotes for production roasters above 500kg/week.

the software side

the stack specialty
coffee runs on.

every roasting platform, café pos, cupping app, scheduling tool, and saas in the coffee operator's cabinet. who they're for, what they cost, who in the directory uses them.

roasting software

6 platforms

roast profiling, curve logging, recipe libraries. cropster, artisan, roastlog.

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café pos

7 platforms

the till on the bar. square, toast, lightspeed, sumup, loyverse.

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cupping & qc

2 platforms

qc, defect grading, sca cupping forms. cropster lab, sucafina score.

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staff scheduling

2 platforms

staff rotas, shift trades, labour cost. 7shifts, homebase.

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inventory & traceability

1 platform

green inventory, traceability, lot tracking. cropster origin.

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e-commerce

1 platform

dtc storefronts, subscription coffee, wholesale. shopify.

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training & education

2 platforms

barista skills, sca credentials, course libraries. barista hustle, sca csp.

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operations & forecasting

13 platforms

demand forecasting, labour, inventory, p&l in one platform. nory, tenzo, apicbase, lineup.ai.

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every platform indexed

Cropster

roasting software · from €89/mo

Artisan

roasting software · free

RoastLog

roasting software · from $49/mo

Roast Magic

roasting software · free tier, £19+/mo paid

AromaPath

roasting software · from €79/mo

Square for Restaurants

café pos · free + transaction fee

Toast

café pos · from $69/mo

Lightspeed

café pos · from £69/mo

SumUp

café pos · free + transaction fee

Apicbase